Project Coordinator Job Description: Role, Responsibilities & More

PM Articles by 

Sometimes functional leads or project managers need help managing projects. That’s where the project coordinators come in. There already is a lot about project managers and their various roles and responsibilities floating around on the web and even on our blog.

We’ve also talked about program managers and other types of project management roles, but now we want to explore the role of project coordinator.

A screenshot of the dashboard in projectmanagerA screenshot of the dashboard in projectmanager

ProjectManager has project management tools for every role. Start a free trial today!

What Is a Project Coordinator?

A project coordinator is a member of the project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.

Project coordinators go by a few different titles, such as lead project coordinator, project management coordinator or assistant project manager. There are also industry-specific job titles like construction project coordinator. They are needed in large projects from many industries such as construction, information technology and healthcare.

Project Coordinator Job Description Example

Here’s a project coordinator job description example you can use in case you’re looking for a project coordinator or want to become one.

Role Description

The project coordinator will coordinate the schedule, budget, issues and risks of the project. It’s their job to make sure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.


  • Monitoring project progress and creating project status reports for project managers and stakeholders.
  • Assisting with resource scheduling so that team members have the resources they need to complete their tasks.
  • Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
  • Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the project manager.
  • Executing a variety of project management administrative tasks such as billing and bookkeeping.
  • Support team members when implementing risk management strategies.

Education, Skills & Qualifications

  • Bachelor’s degree in business administration, management or a related field
  • Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar
  • Working knowledge of project management software
  • Proficiency with Microsoft Office
  • Excellent interpersonal skills
  • Excellent communication skills
  • Attention to detail


Because it’s a sensitive role, most companies require at least 2 years of experience in project coordination, project management roles or related fields. However, in some cases, education and training can replace experience and vice versa.


What Does a Project Coordinator Do?

As stated above, the daily duties of project coordinators might vary depending on the organization they work for, but here’s a quick overview of the most common project coordinator duties.

  • Execute project management administrative tasks
  • Prepare and manage project management documents
  • Schedule stakeholder meetings, document and generate reports
  • Support project managers and team members to help them complete project tasks
  • Foster cross-team collaboration

How Much Does a Project Coordinator Make?

According to Glassdoor, as of January of 2022, project coordinators can make a salary on average of aproximately $53,500 annually in the U.S., depending on the type of position, location and experience.

ad for project management softwaread for project management software

ProjectManager is the Perfect Project Coordinators Tool

ProjectManager is a cloud-based project management software that helps project coordinators work more effectively and efficiently. Project coordinators have a lot of responsibilities that need to be managed by the right tools. Our online Gantt chart makes responding to changes quick and easy. To change a start or end date, just drag and drop the duration bar to the new dates.

Customizable Project Status Report ToolCustomizable Project Status Report Tool
Our Gantt charts are the perfect tool to coordinate your project.

Project coordinators are communicators, and ProjectManager is a collaborative platform that facilitates clear communication. One-click reporting makes a project coordinator’s job that much more productive. These reports can be filtered to address the concerns of the project manager or stakeholders. If asked for more details in a presentation, they reports are online and can be quickly accessed for a deep dive into the asked-for data.

Customizable Project Status Report ToolCustomizable Project Status Report Tool
ProjectManager’s automated reporting tool makes reporting easy.

See how ProjectManager can help you be a more productive project coordinator by taking this free 30-day trial.

Watch a Tutorial Video on Project Coordinators

If you’d like to get a little more familiar with what a project coordinator does, then watch the following training video by Jennifer Bridges, PMP. ProjectManager offers a wealth of resources for all roles in project management. We have hundreds of tutorial videos and blog posts that cover all aspects of project management.

” alt=”” data-src=”” />

Here’s a thumbnail for your reference.

The Role of the Project CoordinatorThe Role of the Project Coordinator

Thanks for watching!

So, if you need a tool to help you as a project coordinator, then signup for our software now at ProjectManager.

Related Posts

What Is a Project Scope Baseline & How to Create One?

PM Articles by 

Learn what is a project scope baseline and how to make one. In this video, our host Jennifer Bridges PMP explains how to define the project scope and why it is important to create a scope baseline for your projects.

But before we move into that, let’s start with the definition of a project scope baseline.

What Is a Scope Baseline?

A scope baseline is an approved version of your project scope, which is documented in a scope statement, work breakdown structure (WBS) and WBS dictionary. The scope baseline is used as a reference to monitor project progress and compare actual versus planned results.

Thanks for watching! Here’s a shot of the whiteboard for your reference!

Baselining Project Scope

Baselining Project Scope
In this video, Jennifer talked about project baselines and what they mean for project managers. Project baselines, like a scope or schedule baseline, allow you to set a comparative performance standard for your project to measure planned versus actual dates.

How to Create a Scope Baseline

Creating a project scope baseline it’s easy, just follow these simple steps.

  1. Create a work breakdown structure and a WBS dictionary
  2. Define your project scope
  3. Create a scope statement
  4. Get your work breakdown structure, WBS dictionary and scope statement approved by the project stakeholders
  5. Once your scope management documents are approved, your scope baseline is ready
  6. Create a scope management plan to monitor scope and avoid common issues such as scope creep
  7. Create a change management plan to control changes to the project scope

So, as Jennifer said, project baselines are the most important project management tool to track cost, schedule and scope performance. That’s why making a project baseline can truly mean the difference between success and failure.

Pro tip: By using advanced project scheduling software like ProjectManager, you can create baselines to keep your projects on track. If a project is well out of scope, it might be necessary to reallocate resources to balance the triple constraint, or if that’s not possible you can re-baseline the project.

Related Posts