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10 Best Monday.com Alternatives of 2022 (Free & Paid)

PM Articles by ProjectManager.com. 

Monday.com is a popular project management software that targets both seasoned and novice professionals. This broad approach introduces problems, as not everyone’s needs are the same: trying to be one tool for all jobs is problematic, forcing many consumers to look for a Monday.com alternative.

Because shopping for a work or project management software that suits your needs can be overwhelming, we’ve researched and ranked the best Monday.com alternatives. You can see their pros and cons, as well as how much they’ll impact your bottom line. After reading through our list of Monday.com alternatives, you’ll surely find the software that can help all week long.

How Monday.com Works

Before we discuss Monday.com alternatives, let’s take a closer look at how Monday.com works. The company calls itself a work operating system and it’s intuitive and easy to use for those new to managing projects.

The tool offers features to help shape workflows and add efficiencies while being flexible enough to adapt to change as the work unfolds. Transparency provides visibility into processes for all involved and collaborative tools help teams work together. It centralizes communication and file storage while helping cross-functional teams understand what other teams are doing.

Why Seek a Monday.com Alternative?

Users may seek a Monday.com alternative as the tool spreads itself too thin without offering the depth of features to help teams work more productively. In reality, Monday.com doesn’t offer anything unique and many Monday.com alternatives offer the same features with more in-depth functionality.

Even though the software is beneficial for task management, it seems to be its only focus. It offers views such as a table, timeline, kanban, calendar, chart and map, but many of these views act as glorified task lists and are woefully inadequate for managing a project. A simple checklist isn’t powerful enough to successfully deliver your project.

There’s also a weakness in its reporting tools. Project management requires robust reporting features to monitor progress and performance while keeping stakeholders updated; Monday.com’s bulleted lists are not going to cut it. Getting more out of its reporting features requires a steep learning curve and more money for a higher-tier subscription. Why spend more when other Monday.com alternatives have robust reporting features readily available?

Speaking of pricing, it can get expensive to use this tool. For one, you have to buy licenses in blocks rather than buying as many licenses as you need. That’s money spent for no reason. Now you’re paying a significant amount of money for a tool with poor reporting and a Gantt that you have to build into a board. Let’s delve into some of the best Monday.com alternatives.

2022 Best Monday.com Alternatives Software Rankings

1. ProjectManagerProjectManager logo, a Monday.com alternativeProjectManager logo, a Monday.com alternative

The best Monday.com alternative on our list is ProjectManager. Like Monday.com it’s easy to use, but ProjectManager has a full suite of robust project management tools, multiple project views and access to real-time data for more informed project decisions. ProjectManager makes it easy to manage tasks, monitor progress, track time, create reports and more. All features are fully collaborative and powerful enough for a whole portfolio of projects.

Share Plans Made on Interactive Gantt Charts

ProjectManager has an award-winning Gantt chart to help you set goals that you can actually meet. Use the Gantt to share project timelines where you can closely track resources and make changes as details evolve. Unlike many Monday.com alternatives, you can also track your project plan against your actual progress to improve resource visibility and accuracy. Since the Gantt shares data with all other project views, cross-functional teams can use kanban boards or the list view to execute plans. ProjectManager is great for managing multiple types of projects and it’s one of the more flexible Monday.com alternatives on our list. Plus, all data updates in real time across the software; whether your teams are distributed or in the office, they’re all working with the same information.

ProjectManager's Gantt chart, the best Monday alternativeProjectManager's Gantt chart, the best Monday alternative
Track Projects With Real-Time Dashboards

What really sets this Monday.com alternative apart is the great reporting features it offers. Its real-time dashboard delivers a high-level view of the project to help you make fast, informed decisions to save time and money. While the Gantt tracks real-time progress, the live dashboard delves deeper into the data, automatically collecting it and displaying it on colorful graphs that track six metrics. Reports only take a keystroke to create and provide data-rich dives into project status, portfolio status, timesheets, workload, time, costs and more. All reports are filterable and easily shared as a PDF or can be printed for stakeholder presentations. Managers can even track team workload by examining secure timesheets to determine how far a team member has gotten in completing their tasks. Monday.com promises this same level of productivity but fails to deliver.

ProjectManager’s dashboard view, which shows six key metrics on a projectProjectManager’s dashboard view, which shows six key metrics on a project

On top of everything, the impressive collaboration tools that ProjectManager offers make it easy to comment and share files while notifications keep you updated along the way. If you’re working on the go or in the field, take advantage of the mobile app so you don’t miss a beat. Its subscription model is competitive, its feature suite is expansive and its customer service is receptive to suggestions on improvements. It’s an evolving tool that continues to elevate functionality and offerings. Get started with ProjectManager today for free.

Pricing

  • Starter: $0 user/month
  • Team: $11.50 user/month
  • Business: $20.50 user/month

Q&A

  • Does ProjectManager offer a free trial? Yes, ProjectManager has a 30-day free trial
  • Does ProjectManager offer a free version? Yes, ProjectManager offers a free plan
  • Does ProjectManager have a mobile project management app? Yes, it’s available for Android and iOS

2. AsanaAsana logo, a Monday.com alternativeAsana logo, a Monday.com alternative

Next on our Monday.com alternative list is Asana, an easy-to-use project management tool. One positive is that it offers many integrations with third-party apps such as Google Drive, Microsoft Teams and Slack. It’s a collaborative software that lets you invite others into the workspace, notifies users of changes to tasks and allows comments at the task level. In fact, Asana’s task management is all well-done as it offers prioritization and real-time information for superior task management.

But other features are missing or lacking. For example, there are no time tracking capabilities, an essential tool for keeping projects on schedule. Without time management, you have no visibility into workload and can quickly find yourself sidelined. While the software is easy to use, those looking for a Monday.com alternative that’s as intuitive will be disappointed. Asana’s interface is more familiar to seasoned project managers than novices. Even with a focus on task management, there are problems. The biggest among them is that assignments are limited and that only one user can be assigned to a task at a time. Anyone with experience working on a project knows this is unrealistic, especially for a tool that cites itself as a collaborative platform.

Pricing

  • Basic: Free forever
  • Premium: $13.49 user/month
  • Business: $30.49 user/month
  • Enterprise: Custom pricing

Q&A

  • Does Asana offer a free trial? Yes, Asana has a free 30-day trial
  • Does Asana offer a free version? Yes, Asana offers a free plan
  • Does Asana have a mobile project management app? Yes, it’s available for Android and iOS

3. AirtableAirtable logo, a Monday.com alternativeAirtable logo, a Monday.com alternative

Airtable is another Monday.com alternative for managing projects that offer more features. This project management tool has team collaboration, task management and resource management features. It has a customizable interface and a calendar with form and stacked card views. Airtable works on a spreadsheet-like structure which makes it familiar to those who have been managing projects on Excel. There are multiple views, though, including a kanban board.

There’s also a Gantt but it’s not as powerful as other Gantts featured in this Monday.com alternatives list. Airtable offers limited automation and integrations, none of which fill in the holes of the software. If you’re planning to scale, the pricing structure isn’t ideal; it charges per user but not every user is going to require as much of the software. This means you’re paying top dollar for those who might only need data access instead of the tools.

Pricing

  • Plus: $10 user/month
  • Pro: $20 user/month

Q&A

  • Does Airtable offer a free trial? Yes, Airtable has a 14-day free trial
  • Does Airtable offer a free version? Yes, Airtable offers a free plan
  • Does Airtable have a mobile project management app? Yes, it’s available for Android and iOS

4. Trellotrello logo, a Monday.com alternativetrello logo, a Monday.com alternative

If you’re looking for a Monday.com alternative that revolves around kanban boards, then Trello is going to interest you. It bases its project management on boards and cards, which are particularly appealing for newcomers in the project management space. Trello has tracking lists that prioritize tasks and allow you to follow the progress and status of your team. There are communication tools such as a private channel for teams to chat in real time while notifications keep everyone on the same page.

However, this is also one of the narrower Moday.com alternatives on our list as there’s a huge gap in features: no Gantt charts. Instead, Trello offers a bar chart that tries to be a Gantt chart but fails to link dependencies, set a baseline or track progress in real time. Even the board view is limited to only one board per project, which can lead to complicated boards that quickly get confusing. Smaller teams might still benefit from this tool, but if you’re working with larger teams, you’ll undoubtedly want to look elsewhere.

Pricing

  • Free plan: $0 user/month
  • Standard plan: $5 user/month
  • Premium plan: $10 user/month
  • Enterprise plan: $17.50 user/month (min 25 users)

Q&A

  • Does it offer a free trial? Yes, Trello has a 14-day free trial
  • Does it offer a free version? Yes, Trello has a free version

5. TaskworldTaskworld logo, a Monday.com alternativeTaskworld logo, a Monday.com alternative

Taskworld is a collaborative task management and planning software that’s ideal for distributed teams. This Monday.com alternative features advanced security, project analytics and burnup and burndown charts. It uses boards and lists for task and workflow management and has collaborative features to connect teams. You can also set recurring tasks so you’re not always starting from scratch. The software offers file sharing and chat features to help teams work better together. Tasks can be updated anywhere, even from mobile devices, and there are tracking tools that can be filtered by assignee, dates and status.

While these are necessary features, they aren’t always functional. For example, the app can be slow to refresh on your browser, especially if you use Safari, and the mobile version feels more like a work in progress than a useful accessory. Users report that sharing projects with other team members for visibility can be difficult and needs improvements. Others have complained about the need for additional training compared to other Monday.com alternatives. There has also been some chatter about its confusing layout that requires training and tutorials to clear up. Finally, the cost is more expensive than many of its competitors.

Pricing

  • Premium: $8 user/month
  • Business: $15 user/month
  • Enterprise: $22 user/month

Q&A

  • Does Taskworld offer a free trial? Yes, Taskworld has a 14-day free trial
  • Does Taskworld offer a free version? Yes, Taskworld offers a free plan
  • Does Taskworld have a mobile project management app? Yes, it’s available for Android and iOS

6. Microsoft ProjectMicrosoft Project logo, a Monday.com alternativeMicrosoft Project logo, a Monday.com alternative

On the opposite side of the spectrum of our Monday.com alternatives is Microsoft Project. Where Monday.com is trying to be a one-size-fits-all solution that simplifies processes, Microsoft Project is targeting professional project managers with a complex and powerful tool that likely alienates anyone who isn’t PMP certified. If you’re managing big projects, Microsoft Project offers multiple project views and it integrates with a suite of other Mircosoft apps such as Teamwork and provides visibility to users.

A lot of the pros are also cons, though, as the software requires significant training even if you’re a seasoned professional. It’s also expensive, and the more licenses you buy, the more it’ll cost. Since you’re paying so much, the proprietary files it uses can be frustrating. You can’t share them unless you use one of the workaround apps that have sprung up in Microsoft Project’s wake. If all of this isn’t frustrating enough, there’s the fact that Microsoft is only available on PCs. That’s right, there are no compatible iOS versions. That means if you work with any Apple product, you’re locked out of the software. There’s little sense that we can find in the business approach of this Monday.com alternative, but when you’re the 800-pound gorilla in the project management room, it’s easier to get away with more shortcomings.

Pricing

  • Project Plan 1: $10 user/month
  • Project Plan 3: $30 user/month
  • Business plan: $55 user/month

Q&A

  • Does Microsoft Project offer a free trial? Yes, Microsoft Project has a 30-day free trial
  • Does Microsoft Project offer a free version? No, Microsoft Project doesn’t offer a free plan
  • Does Microsoft Project have a mobile project management app? No, it doesn’t offer a mobile app

7. MavenlinkMavenlink logo, a Monday.com alternativeMavenlink logo, a Monday.com alternative

Mavenlink is another Monday.com alternative that’s used to foster better project management. It’s especially useful for service organizations, which make up about 80 percent of the US economy. The tool not only hosts projects but helps with financials, collaboration, resource management and business intelligence. It has Gantt charts, automation for business processes and accounting features with timesheets and expense reports.

The problem is that many in the services industry work with tight margins. Although this Monday.com alternative is expensive, smaller businesses are likely going to find themselves priced out. Another difficulty for people in service organizations is the lack of a mobile app. The software might be great in the office but that’s limiting. There’s no chat app, either, which reduces collaboration. Finally, Mavenlink’s website hub isn’t the easiest to navigate. Until Mavenlink can clear up these roadblocks, you’re stuck with its current offerings.

Pricing

  • Enter your company info to see custom pricing

Q&A

  • Does Mavenlink offer a free trial? No, it doesn’t offer a free trial
  • Does Mavenlink offer a free demo? Yes, Mavenlink has a free demo
  • Does Mavenlink have a mobile project management app? No, it doesn’t offer a mobile project planning app

8. WrikeWrike logo, a Monday.com alternativeWrike logo, a Monday.com alternative

One of the better-known Monday.com alternatives is Wrike, a cloud-based project management software. Some feature that makes it stand apart from others on this list is time tracking. With timesheets and resource management tools, managers are able to stay on schedule. Of course, there are Gantt charts, which do the basics of organizing and assigning tasks. It also has kanban boards for agile teams to manage their workflow in a visual tool.

That sounds appealing, but a closer look shows a few chinks in the armor. For instance, Wrike’s Gantt charts can’t filter for the critical path. Instead, you have to take the time to make those complicated calculations. Its Gantt charts also don’t show you the percentage of completion for tasks, which can delay projects if you can’t stay on top of what your team is doing. Unlike other Monday.com alternatives which are intuitive and quick to pick up, users have complained about the time it takes to understand how to use the tool.

Pricing

  • Professional plan: $9.80 user/month
  • Business plan: $24.80 user/month

Q&A

  • Does Wrike offer a free trial? Yes, Wrike has a 14-day free trial
  • Does Wrike offer a free version? Yes, Wrike doesn’t offer a free plan
  • Does Wrike have a mobile project management app? Yes, it’s available for Android and iOS.

9. Adobe WorkfrontAdobe Workfront logo, a Monday.com alternativeAdobe Workfront logo, a Monday.com alternative

Adobe Workfront is a Monday.com alternative with popular features including task management, team collaboration, resource management and document management. Users can set project scope, prioritize and assign tasks, automate workflows and use reporting tools to view project status. It also integrates with third-party apps, which expands the breadth of its features. It uses real-time data to help with more insightful decision-making and is great for larger, more complex organizations.

Smaller businesses might not be as happy with the pricing and many have complained that the layout isn’t easy to use. Setting up a project is both confusing and time-confusing. It can take a big chunk of your time to get up to speed, which is time you’re not devoting to the project. Even the Gantt charts aren’t as robust as you’d want in project management software as they’re hard to use and modify. Search functionality is also a problem, especially if you’re looking for a task among a portfolio of projects.

Pricing

  • Enterprise, business and pro license types available, pricing upon request

Q&A

  • Does Workfront offer a free trial? No, they don’t offer a free trial
  • Does Workfront offer a free demo? Yes, Workfront has a free demo
  • Does Workfront have a mobile project management app? Yes, Workfront offers a mobile project planning app for both Android and iOS

10. QuickbaseQuickBase logo, a Monday.com alternativeQuickBase logo, a Monday.com alternative

The last of our Monday.com alternatives is Quickbase, a project management software that’s especially helpful for those in software development. It has features that help with platform security, platform scalability, reusability and platform user management. Yes, this is a long way from the general use of Monday.com, but that’s one of the reasons people are seeking an alternative. Add real-time analytics and filtering information and you can see why Quickbase is the preferred choice in the software development industry.

Quickbase is not great with large data sets—if that’s what you’re looking for, then you’ll likely be looking elsewhere. There’s not a great deal of customization available, but this software likely chose speed over customization. The UI is dated, but that’s probably not a deal-breaker for the type of customer it’s going after. The software’s cost is more of a problem, however, which is almost equal to all of the other Monday.com alternatives on this list combined. That sticker shock is sure to send many potential customers packing.

Pricing

  • Team: $600 per month, priced annually
  • Business: $2,000 per month, priced annually

Q&A

  • Does QuickBase offer a free trial? Yes, QuickBase has a 30-day free trial
  • Does QuickBase offer a free version? No, QuickBase doesn’t offer a free plan
  • Does QuickBase have a mobile project management app? Yes, it’s available for Android and iOS

It’s clear that ProjectManager is the best Monday.com alternative. It has all the features that Monday.com has and then some, and it’s even easier to onboard and use. Add automation, resource management, planning, scheduling and reporting features and integrations to the package and you finally have all your work under one digital roof. Get started with our collaborative-to-the-core software for free today.

Related Posts

Lytho Launches Creative Workflow Software in Europe

 PM News by ProjectManagerNews.com. 

Amsterdam, Netherlands and Raleigh, NC – June 7, 2022 – Lytho, the brand and creative operations platform, announced today the launch of its creative workflow software in Europe. Creative workflow helps creatives bring order and efficiency to the creative lifecycle – from creative briefs and project management – to the approval process and reporting on creative operations. Lytho creative workflow is different from other project and task management tools because it is designed around the unique needs of creative and brand teams.

“As European companies have begun shifting more creative work to in-house agencies, the volume and complexity of work requested of creative teams has grown while deadlines have shrunk and human resources remain flat,” said Lytho CEO Douglas Thede. “When we ask creatives working in the space, they’ll readily admit their environment is hectic and exhausting – creative workflow helps tame the chaos.”

With its European headquarters located in the Netherlands, Lytho is better known in that region for its digital asset management (DAM) software. It added creative workflow software to its product offering last year after merging with a U.S.-based company called inMotionNow. That merger unified both tools under a single company rebranded as Lytho – and now supports the entire creative lifecycle.

As such, the creative workflow software has an established track record of success in the U.S. Indeed, Lytho has loyal customers in a range of markets including retail, higher education, consumer packaged goods, insurance, and professional sports teams, among others. In the time since its merger, Lytho has worked diligently with European brand and creative teams to prepare creative workflow for general availability across the European Union (EU). 

Some of the major components of the creative workflow software include the following:

  • Creative project management. Lytho creative workflow gives creative leaders the tools they need to organize and manage all their projects. These range from automated templates for setting up projects, assigning work and adjusting schedules – to dynamic Gantt charts and Kanban boards that show the status of any given project at any given time. The software keeps team members and stakeholders alike informed with in-app and email notifications.
  • Streamlined review and approvals. For many creative teams, feedback in the review and approval process is often unclear and provided out-of-sequence. This slows progress and adds undue stress to the entire team. Lytho solves this problem by automatically routing proofs along a customer-defined approval path. It consolidates feedback and ensures the right reviewer is responding at the right time. It also offers in-app comments (i.e., @mention) for clarification, version control, automated reminders and an audit trail detailing the approval process which brings greater accountability and transparency for all involved. The review process can be completed on a mobile device, which makes it simple for stakeholders.
  • Facilitate creative briefs and project requests. Too often creative requests are tossed over the proverbial wall to the creative – and these lack the necessary information. Creative workflow solves this problem with a library of dynamic creative request forms developed over years of experience and identification of best practices. This allows creative teams to confidently kick off every project, ensure alignment, manage stakeholder expectations, and avoid false starts and rework.
  • Resource management. Burnout among creative teams is a growing problem – especially as businesses have increasingly brought work traditionally performed by outside agencies in-house. In response, Lytho recently unveiled resource management, a collection of features for managing resources across a framework Lytho calls PAWS (priorities, availability, workload, and specializations). Resource management helps leaders keep track of which team members are working on what projects and who has availability by specialty.
  • Creative operations metrics and personalized dashboards. Lytho pulls together all the data about projects in the system, analyzes it and presents it in an easy-to-understand and personalized dashboard. Stakeholders can see the status of their requests while individual contributors, like graphic designers, can observe their projects and deadlines. Finally, creative leaders can view aggregate totals across their entire team and even create executive scorecards to demonstrate value.

Today’s announcement is just the latest example of the company’s momentum on both sides of the Atlantic. For example, Lytho was recently named one of the three “best performing SaaS companies in the Netherlands” by mt/sprout, a publication that tracks technology startups and scaleups.

Earlier this year, the company’s newly announced resource management features were recognized in a new report by an independent research firm. Finally, in late 2021, the company was ranked in the top 10 “Best Places to Work” by the Triangle Business Journal for the second year in a row.

“The Lytho DAM solved many of the market challenges facing European creative teams on the post-production side of the creative lifecycle – storing, organizing, sharing, and re-using creative assets,” added Thede. “Now with creative workflow, we’re able to support the creative process further upstream – in essence providing greater support to the creative teams behind every brand.”

About Lytho

Lytho provides resource management software to brand and creative teams. We help these teams fight the natural complexity that comes from managing many stakeholders, projects, and creative assets. Our flagship products include creative workflow and digital asset management (DAM). These tools bring efficiency and streamlined collaboration to every stage of the creative process from project intake to measurement. More than 600 enterprise customers worldwide use our software to help tame the chaos and make a greater business impact through improved predictability, stronger brand consistency and ultimately, better creative outcomes. The SaaS-based technology is easy-to-implement, intuitive and backed by an all-star customer service and support team with offices located in the U.S. and Europe. For more information visit us on Lytho.com.

Media Contact:

Frank Strong

for Lytho

202-352-5920

frank@swordandthescript.com

Project Stakeholder Register and Organizational Chart: Useful tools for project stakeholder management

PM Articles by Project Times. 

Projects come in all sizes, and in most cases larger projects come with more potential complications.  This is also true when projects involve multiple individuals and organizations.  Successfully managing a project often means dealing with stakeholders beyond your immediate project team.  Stakeholders are key to the success of any project, so identifying and managing stakeholders is a critical element of project management (Kissflow Project, 2021).

Project Stakeholders

Projects frequently involve different groups, individuals, and organizations who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project.  These are known as project stakeholders (Project Management Institute, 2021). Project stakeholders can be broadly classified into two categories: Internal Stakeholders and External Stakeholders

Internal stakeholders generally include anyone within the organization conducting a project.  It starts with the internal members of the project team, the project manager, and the project sponsor.  The concept can also be expanded to include other individuals and within the organization or company, such as other teams and departments.  Internal stakeholders are usually the easiest to identify because they are immediately known and often familiar.

External stakeholders include anyone affected by the project, its processes, or deliverables and outside of the organization conducting the project. These include external project clients, end-users of product outputs, suppliers, contractors, the government, and sometimes even members of the community where the project is taking place.  The complete list of external stakeholders can be more challenging to identify as they can be new to each and every project.  And of course, no complete list of stakeholders or stakeholder groups exists for each project!

PMTimes_June2_2022

Stakeholders, both internal and external, need to be identified.  A project team should have access to information regarding their roles, responsibilities, and capabilities regarding the project. Stakeholder contact information is also essential to coordinate communication throughout the project and therefore it needs to be available to the core project team.

In addition to knowing who the project stakeholders are, a project team should know how they are organized and structured within the project environment.  This is why using a project stakeholder register and organizational chart right from the very start can help to get a clear picture of the project organization and to manage communications throughout the project lifecycle.

The Tools

While project stakeholder management is its own knowledge area and functional discipline, knowing how to use two stakeholder management tools will help to organize stakeholder management for projects of all sizes: the stakeholder register and the project organizational chart.

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The Stakeholder Register

A stakeholder register is a document including the identification, assessment, and classification of project stakeholders (Project Management Institute, 2021). It is a list of the stakeholders involved in a project and the “need to know” information about them, kept accessible to members of the core project team.

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The first step in creating a project stakeholder register is to identify the stakeholders involved in a project.  Start with the internal stakeholders, and then move on to the external stakeholders.  Think about who is involved with the project both directly and indirectly.  Who might be affected by the project, its execution, and its outcome?  What individuals or organizations have authority over different aspects of the project?

Next, determine what information is needed from each stakeholder and start collecting it.  This starts with each individual’s name, position, role in the project, and contact information.  For organizations and departments, it should include the individual contact person from that stakeholder group.  Finally, any other relevant information or details pertaining to that stakeholder or stakeholder group that might be relevant to the specific project at hand.

Finally, compile the register.  This can be done in any format the project team chooses to use.  A simple spread sheet can serve the purpose, or something more organized like a contact management function in Microsoft Outlook or Google Contacts.  Many project management software programs include a resources sheet just for this purpose with customizable fields to organize the details on each stakeholder based on their importance to the project.  The most important criteria for the selection of a system to use is that it is accessible to the core members of the project team as they need to use it.

Project Organizational Chart

A project organizational chart is a document that graphically depicts the project team members and their interrelationships for a specific project (Project Management Institute, 2021). It is a visual representation of the stakeholder register indicating how various stakeholders are positioned within the project.  A projects organization structure is usually fairly obvious for small projects, but the importance of knowing and understanding the structure becomes more significant as projects grow in size and number of stakeholders.  Understanding the organization of the project stakeholders helps in defining relationships, allocating responsibilities, authority, and tasks (San Cristóbal, 2018).

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The project organizational chart can be as simple as a tree diagram or a bubble chart.  More important than its design is its function and purpose, which is to understand the relationships among and between project stakeholders and to communicate this information at a glance.

Best Practices

With the tools in place, following a few best practices in creating a stakeholder register and a project organizational chart will help in coordinating project stakeholder management.

  1. Consider Frequent Project Stakeholders
  2. Start Early
  3. Involve Others
  4. Stress Test

Consider Frequent Project Stakeholders

In many organizations, project work is the normal mode of operations.  If your organization frequently works with projects, then there is a good chance that many of the project stakeholders, both internal and external, will be the same across multiple projects.  Having a list of stakeholders and their contact details ready to go will save time in creating a project register for each project once stakeholders are identified.

Start Early

The process of identifying stakeholders ideally starts once an organization selects and approves a project.  By doing so, they can be kept involved,  contacted, and consulted as necessary throughout the following stages of project development (Kissflow Project, 2021).

Involve Others

When considering details about individual stakeholders roles, responsibilities, and capabilities, it can be valuable to involve the individual stakeholders themselves, where practical, in collecting these details.  This allows for a more complete collection of information and to gain a different perspective.

Stress Testing

Once the stakeholder register and project organizational chart are completed, share them as appropriate with other project stakeholders and members of your organization.  As with the process of involving others, it helps to gain a different perspective on the information compiled.  Additional feedback will help to improve the accuracy, and therefore the usability, of both tools.

Understanding the needs, structure, and expectations of project stakeholders can be a critically important aspect of achieving project success.  Knowing the basics of project stakeholder management, as well as how to create and use a stakeholder register and project organizational chart, will go a long way toward successful stakeholder management in all types of projects.

Why You Need a Reliable Business Continuity Plan

PM Articles by ProjectManager.com. 

You’ve likely heard that nearly half of all new businesses fail. According to the Small Business Association (SBA), 50 percent of businesses fail during the first five years. Over a 10-year span, the percentage increases to 66. But what can be done to avoid this? A business continuity plan. While it’s difficult to determine the percentage of businesses that have a continuity plan in place, one thing is certain: it’s better to have one than not.

A business continuity plan is a process by which businesses can prepare themselves to weather the potential threats that are always on the horizon, keeping their project plans, schedules and processes intact. Before we dive into what is a business continuity plan and how to write one, let’s quickly define business continuity planning.

What Is Business Continuity Planning?

Business continuity planning (BCP) is the process by which companies can overcome potential threats that can affect their ability to continue. Business continuity planning consists in creating recovery strategies, improving business processes and defining a recovery time objective.

ProjectManager is an online project and work management software that allows you to track time, costs, tasks and budgets. Our real-time dashboard gives you a high-level view of six metrics, a great tool to help you manage the implementation of your business continuity plan. Get started for free.

ProjectManager's dashboard viewProjectManager's dashboard view
ProjectManager’s real-time dashboard lets you track progress and performance in real time. Learn more.

What Is a Business Continuity Plan?

A business continuity plan (BCP) is a plan to assist a business when and if there’s an emergency or potential threat to its solvency. These can be any number of risks including natural disasters such as fires and earthquakes to man-made risks such as cyberattacks. All of these are outside of normal business operating conditions.

In other words, business continuity is exactly as it sounds: maintaining business functions or responding quickly to resuming them if there’s a major disruption to that business. A business continuity plan is not the same as a business plan, which contains the executive summary, company info, market research and strategies, etc.

Why Do I Need a Business Continuity Plan?

The importance of a business continuity plan should be clear, but some business owners might be overworked by simply running operations and ensuring solvency. The problem with such thinking is that it’s reactive. You’re never in a position to profit from good business and grow your company as you’re always chasing fires and putting them out.

Remaining competitive is key for business success, and to lose operational capacity due to an act of nature removes you from the marketplace either temporarily or forever. It’s not a risk that can be ignored, which is why there’s a strong need to create a plan of action.

Key Elements of a Business Continuity Plan

A business continuity plan varies from one company to another as they’re tailored to the needs of a particular business. However, there are basic elements that should always be included. Here are the five most commonly used elements of a business continuity plan.

Critical Business Areas & Processes

The first step in business continuity planning (BCP) is to analyze your business operations and identify the business units, business areas and business processes that are important to your company. You’ll need to identify which of those require improvements and which can be cut from your continuity plan.

Business Data

Once you’ve identified the business areas and processes that’ll be part of your BCP, you’ll need to look for all of the business data you can find. Data analysis is the only way to accurately understand what aspects of your business are successful and which aren’t.

Risk Assessment

Risk assessment is a critical element of a business continuity plan. To help your business continue to grow, you need to identify every potential risk that could stop you. It’s suggested that you use a risk register to list the potential risks along with risk mitigation strategies to implement if needed.

Business Continuity Impact Analysis

A business continuity impact analysis is done to determine the consequences of a sudden loss of business operations, units or processes. By conducting a business continuity impact analysis, you can determine the business impact in terms of costs, time frames and affected dependencies.

Recovery Time Objective

A business continuity plan is meant to be an actionable document that helps companies overcome difficulties and natural disasters. The recovery time objective is an estimated point in time by which you believe your business continuity planning strategies will take effect.

How to Create a Reliable Business Continuity Plan in 7 Steps

When working on a business continuity plan, there are several steps that must be taken to ensure that it’s reliable, all of which are outlined below.

1. Analyze Organizational Threats

You can’t prepare for what you don’t know. There will always be aspects of potential risks that are beyond your control so it’s important to do the due diligence. Make a comprehensive list of what threats are the most likely to impact your business. Then, dig deeper into each threat to see how it would impact your operations.

By analyzing your organizational threats, you’ll have an idea of what you need to do in order to respond. Consider using a risk register template to keep track of each risk.

2. List Primary Tasks to Stay Operational

Once you know what might happen, you have to devise a strategy to respond so the business can keep its doors open. That means prioritizing your list to include only top-level items that address the livelihood of the business.

Other points on your list are important, of course, but you can’t do everything, especially in an emergency. Pick what must be done and complete the rest once the dust has settled.

3. Safeguard Contacts

What if your facility is damaged or what if your IT is compromised? What if you lose contact information for executives and managers who are crucial to the smooth operation of the business? This is why it’s important to keep a list of management and their contacts in a safe or in multiple places so they’re easily accessible.

In case of an emergency, you need to reach the important stakeholders in your organization immediately. There’s no time to search for this information; it needs to always be at your fingertips.

4. Direct Personnel

Depending on the situation, there might not be anyone in a position of authority to explain what personnel should do and where they should go. This is a recipe for chaos, which only adds another problem on top of an already problematic situation.

That’s why it’s important to have a plan for where personnel needs to be if and when a disaster happens. You want to keep them out of harm’s way and place them in a position to carry on with operations if that’s a possibility.

5. Backup Data

Although this is second nature for many, it still bears repeating. Information is one of the most important assets for many businesses, and it must be protected from a potential breach or compromise of IT.

That data must be backed up in more than one place and there should be backups both on-site and off-site in case there is a localized catastrophic event. Online project management software offers you cloud storage for your data, creating an additional safeguard.

6. Collaborate Across the Organization

Businesses are collections of many different departments and the coordination of these elements is critical in getting operations up and running or running as normal. This is why a collaboration plan that includes all facets of the business must be in place to ensure these different departments are working together, not against one another.

7. Get Buy-In on Your BCP

For any business continuity plan to work, it must be distributed to everyone in the business so they understand their part in the process is. But even more than that, every person, from the top to the bottom of the business, must buy into the plan.

Anyone who doesn’t buy into your business continuity plan is a weak link that will break the chain you created to protect the business during this challenging period.

Creating a business continuity plan is like creating any plan. You need to have the tools to plan one, share it and then track it to make sure it’s progressing as planned. That requires robust project management software with the scheduling features you need to facilitate the process. ProjectManager is a cloud-based project management tool that lets you manage and control even major changes to keep your business operational. See how it can help your business by taking this free 30-day trial.

Related Posts

What Is a Product Breakdown Structure (PBS)? Templates & Examples Included

PM Articles by ProjectManager.com. 

Projects are designed to deliver a product or a service within a specific timeframe and budget, a process that the project manager oversees. If that person is a product manager, he or she may apply a product breakdown structure (PBS).

But what is a product breakdown structure? We’ll get into the definition, illustrate product breakdown structure examples and even offer a free product breakdown structure template to give you practical experience with using this helpful flowchart.

What Is a Product Breakdown Structure (PBS)?

A product breakdown structure is a hierarchical chart that captures a project’s physical products that are necessary to deliver success. During the planning stage, it lists the products that’ll be delivered over the project’s life cycle to manage and organize everything that’s needed to successfully complete the project.

Often referred to as a project shopping list, its purpose is to separate the project’s final product into its constituent parts. It starts with the final deliverable and breaks it down in a hierarchical structure to the smallest products that start the chain. There are two types of products that are tracked in the product breakdown structure.

Internal & External Products

The first type of product is referred to as internal products or products that the project builds. The second type of product is called the external products; these have been brought in or supplied by another project. When any product is listed on the product breakdown structure, it’s referred to as a noun or described in the past tense. For example, the blueprint or safety training was delivered.

When completing a product breakdown structure, a project manager gains a greater understanding of what’s needed to deliver success. The PBS is used in conjunction with a product log, which lists all the products in a project, and a product description, which describes each product in greater detail. Together, these ensure that quality expectations are met.

Project managers also create a product flow diagram from the product breakdown structure which defines the order in which the products are delivered in the project. If this sounds like the seeds of a project plan, you’re right. The product breakdown structure is an essential tool to deliver an accurate and thorough project schedule.

Once you’ve done the work of a product breakdown structure and the related product documentation, you can feed that information into project management software and jumpstart your project plan. ProjectManager is work and project management software for hybrid teams with interactive Gantt charts that link dependencies, set milestones and even filter for the critical path. You can then set the baseline to capture your plan and compare it to your actual effort to stay on track. Get started with ProjectManager today for free!

ProjectManager's Gantt chartProjectManager's Gantt chart
ProjectManager has Gantt charts that show you the entire project on a timeline. Learn more.

PBS Example

The product breakdown structure can be used in any product management situation, though it stems from the PRINCE2 methodology. There, it’s used to analyze, document and communicate the outcomes of a project.

Let’s take a look at this PRINCE2 Wiki page on project plans, which has a product breakdown structure example. In the illustration below, you can see that the product breakdown structure is used for building a book website.

Example of a PBSExample of a PBS
PBS accredited to PRINCE2 Wiki.

The final deliverable is the book website which sits at the top of the chart. The next level down contains the activated site, configured site and information added, each of which delves into further detail and even sometimes branches into multiple products on the same level until you reach the bottom. While this is a straightforward product breakdown example, it can be more or less complicated depending on the project.

Related: Free Product Development Template

How to Create a PBS

Now that we know what a product breakdown structure is and have seen an example, it’s time to learn how to make a product breakdown structure to have a product log for your project. First, you need to assemble your product development team and begin the process of identifying the products in your project.

Step 1: Identify Products

Think about the products that are needed to reach your final deliverable. These should be listed by each team member.

Step 2: Consolidate Product List

Next, everyone on the team shares their product list which is then consolidated into one master list, removing any duplications.

Step 3: Divide Into Related Groups

All of the related products should be grouped which is referred to as work packages. For example, if you’re building a car, everything related to the engine, such as pistons, cylinders, etc., are grouped together. At this point, you want to write a product description for each product listed.

Repeat these steps as many times as necessary for a complete collection of products in the project. This is the start of your product breakdown structure, which will be designed from top to bottom. Using a car as an example, the top line is a car, and below that would be large products, such as the engine, chassis, etc. Below are the smaller products associated with that column until you’ve reached the smallest product that starts the sequence leading to the final product.

Product Breakdown Structure Template

Building a product breakdown structure from scratch isn’t difficult, but you can streamline the process by using a product breakdown structure template. This sets up the tree diagram for you so all you have to do is fill in the blanks and conform the chart to your project. Use our free work breakdown template for Excel as a product breakdown structure template.

Yes, the template is for a work breakdown structure, a topic we’ll discuss below. However, there are several types of breakdown structures that refer to different aspects of a project, each of which is structured as a tree diagram. Therefore, you can use our free work breakdown template as a product breakdown template by filling in the blanks as they relate to your product journey.

Product Breakdown Structure (PBS) vs. Work Breakdown Structures (WBS)

Let’s take a moment to clarify the difference between the product breakdown structure and the work breakdown structure as they can be easily confused. As noted above, the structure is the same. Depending on what you put on the tree diagram, you can use the basic structure for a number of things.

The product breakdown structure is a hierarchical chart of products that will be produced during a project. It helps to understand the product flow and leads to a more complete project plan. The work breakdown structure is also a hierarchical chart but it is a delivery plan that details the work that has to be done through a project. These are usually activities, tasks or deliverables. This structure helps the project manager to build a workstream for the project, which includes tasks that are executed by the project team.

The difference is that the product breakdown structure shows the output of scope management while the work breakdown structure shows the work required to produce those products. These both inform the planning process and are important tools for managing a project.

Other Project Breakdown Structures

Breakdown structures are tools that place a part of the project in a hierarchical outline to ensure you have a complete list that can be managed in the project planning phase. The product breakdown structure is only one of four breakdown structures used in project management.

Work Breakdown Structure

As we’ve mentioned, a work breakdown structure is a visual tool that maps the deliverables in a project, starting with the last and working its way down to smaller ones. This sets up the tasks that need to be executed to deliver the project objectives.

Risk Breakdown Structure

Another popular use for the breakdown structure is a risk breakdown structure. It’s used to identify and manage all positive and negative risks that could occur over the course of the project. It’s part of any risk assessment and risk management process.

Resource Breakdown Structure (RBS)

Finally, the resource breakdown structure is a list of all resources that you’ll need to execute your project. This includes the hourly rates of team members, the materials, equipment and anything else you’ll use to execute the project.

Cost Breakdown Structure

A cost breakdown structure is another hierarchical representation of the project but it focuses on the various project costs. This is a valuable tool when identifying and managing the items on a project budget and helps apply measurable cost controls.

How ProjectManager Helps With Product Management

The product breakdown structure is a tool that sets up the planning phase. At this point, you need a powerful but easy-to-use tool that can be used by everyone in the project team, whether they’re working in a traditional or agile methodology. ProjectManager is work and project management software that connects hybrid teams no matter where they are, what they do or how they like to work.

Get Multiple Project Views

You saw how our Gantt chart can create a product roadmap for you, but that’s only one of the multiple project views that are fully synced on our software. You can toggle seamlessly between views, all of which are updated in real time. Some teams want assignments on our robust task list while agile teams prefer the kanban board that allows them to manage their backlog and plan sprints.

A screenshot of the Kanban board project viewA screenshot of the Kanban board project view

Collaborate & Manage Resources Across the Software in Real Time

Speaking of planning together, you won’t find a more collaborative tool. Users get real-time updates through email but also in the software. You don’t have to leave your work to see team members’ comments, shared files or status updates. Our software is collaborative to the core to foster more innovation from your product team.

To keep your product team working productively, you need our resource management tools. For example, a color-coded workload chart shows you who has too many or too few tasks assigned to them. This could lead to burnout and low morale. With our software, you can reallocate tasks directly from the workload chart making for a more productive and happier team.

ProjectManager's workload chartProjectManager's workload chart

There’s so much more that we can do to help you manage a successful product launch. From timesheets that streamline payroll and track time on tasks to a real-time dashboard and one-click reports that can be filtered and shared with stakeholders, ProjectManager is the one tool you’ll need to deliver product management success.

ProjectManager is award-winning work management software that connects hybrid teams with powerful and easy-to-use features that manage every aspect of your project. Join the thousands of professionals at NASA, Siemens and Nestle, among many others, who are using our tools to deliver their products on time and within budget. Get started with ProjectManager today for free.

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Best Basecamp Alternatives of 2022 (Free & Paid Options)

PM Articles by ProjectManager.com. 

Basecamp is a real-time communication platform that adds to-do lists, calendars and file sharing. It’s not a full-service project management software, however; though it’s a nice tool to help teams collaborate and track due dates. If you’re looking to retain the key collaboration and organization features that Basecamp offers, but need something more, then check out our list of Basecamp alternatives. But first, let’s look a bit closer at Basecamp.

How Basecamp Works

Let’s briefly review Basecamp’s project management features so you can better weigh the proper alternative for your team.

  • Task Management: Basecamp offers to-do task lists and a basic project schedule feature that allows project managers to assign tasks, manage recurring tasks and set due dates.
  • Team Collaboration: Message boards, group chats and file sharing features designed for remote teams.

Basecamp is a competent team collaboration tool that helps project managers and team members communicate, but it lacks many important project management features such as Gantt charts, project dashboards or kanban boards, which makes many project managers look for Basecamp alternatives.

Reasons to Seek a Basecamp Alternative

On the positive side, Basecamp has a simple user-friendly interface that makes file sharing, tracking document progress and task management easy for most users, regardless of their familiarity with the software. It’s web-based and has a mobile app, which is also helpful for remote teams.

However, the more features you pile on Basecamp, the more complex it gets, which is a downside when trying to manage tasks and collaborate. Then there are the key project management features that any project needs that are missing from Basecamp that can get in the way of effective workflow.

If you’re struggling to make Basecamp work in your organization, there’s still hope, as there are a number of less confusing and more powerful Basecamp alternatives out there. Here are best Basecamp alternatives of 2022, which we think are worth investigating. Who knows, you may find a perfect fit for your next project.

2022 Best Basecamp Alternative Software Rankings

1. ProjectManagerProjectManager logo, the best Basecamp alternativeProjectManager logo, the best Basecamp alternative

ProjectManager is a cloud-based project management software that facilitates team communication, collaboration and much more. It’s a user-friendly platform where teams can collaborate and work together more productively. Its project management tools allow teams to work more independently, whether they want to use task lists, boards, timelines or a simple calendar view.

Teams can collaborate whether they’re in the same office or working in different countries. Comments can be made at the task level, along with documents and images, which keeps everything organized. More than that, if team members need to pull in the project manager or another team member, they can @ the person, and they’ll be notified via an email alert.

But that’s not all. ProjectManager has a powerful set of project management tools and key features that make it more than a team collaboration software like Basecamp.

A Basecamp Alternative That Let’s You Work How You Want

Like Basecamp, ProjectManager allows you to create projects that are made up of tasks. But unlike Basecamp, that’s only a fraction of its features. ProjectManager has multiple views of those projects, including kanban boards, task lists and calendars, so teams can work how they like. There are Gantt charts for managers that lay tasks out over a timeline, with bar charts showing duration, and milestones noting project phases.

The kanban board is a helpful task management tool that keeps teams focused on the task at hand, promotes collaboration and helps project managers with workload management. It’s a visual tool that shows the workflow in columns of to do, doing and done, which helps teams avoid costly bottlenecks that slow down their progress.

A screenshot of the Kanban board project viewA screenshot of the Kanban board project view

Schedule and Manage Tasks with Calendars and Lists

There’s also a calendar view, like Basecamp, but it’s more than a placeholder for due dates. Tasks can be viewed in a calendar for those who prefer that, but there’s also more flexibility to filter and even add new tasks. Easily assign tasks to your team members, drag and drop tasks to update deadlines, or expand the details to get more workload management information.

ProjectManager also has a task list view with basic features such as file sharing and a message board like Basecamp’s to-dos, but ProjectManager offers more functionality. Teams can personalize their task list, which is then reflected across all project views and task management features like Gantt charts and kanban boards. There’s also a filtering function to search by the due date, owner, project and much more.

Basecamp alternative with a calendar viewBasecamp alternative with a calendar view

And that’s just the tip of the iceberg with this software. It has additional key features that make it the best Basecamp alternative for project management like time tracking, resource management, schedule management, reporting and more. If you’re ready to upgrade your project management software experience with this Basecamp alternative, Click here for a 30-day free trial.

Pricing

  • Starter plan: $0 user/month
  • Team plan: $11.50 user/month
  • Business plan: $20.50 user/month

Q&A

  • Does ProjectManager offer a free trial? Yes, ProjectManager has a 30-day free trial
  • Does ProjectManager offer a free version? Yes, ProjectManager offers a free plan
  • Does ProjectManager have a mobile project management app? Yes, it’s available for Android and iOS

2. ClickUpclickup logo, a Basecamp alternativeclickup logo, a Basecamp alternative

ClickUp is a project management app that offers an array of features beyond just simple task management and collaboration. For one, it has multiple ways to view a project: task list, kanban board, Gantt chart, calendar and box. The task list is a high-level view of your team’s work, which can be grouped, sorted and filtered. The kanban board is a drag-and-drop workflow tool that appeals to teams working in an agile project management framework. Box view shows who is working on what and whether their tasks are allocated correctly.

While the company uses the tagline “One app to replace them all,” there’s a bit of hyperbole to that statement. For one thing, reporting is limited, which is a significant shortcoming. Additionally, ClickUp doesn’t have the greatest user interface. While as a Basecamp alternative there are certainly more features, but they’re not well-organized and it’s easy to get lost in the software. The free version is a good place to start, but it doesn’t provide any of the tools that project managers and teams need. Even if you decide to invest, the task management features prove too much for small projects and underperforming for larger projects. That being said, it’s a good Basecamp alternative for expanding your project management capabilities without getting too sophisticated.

Pricing

  • Unlimited: $5 user/month
  • Business: $9 user/month
  • Business pro: $19 user/month

Q&A

  • Does Clickup offer a free trial? No, Clickup doesn’t have a free trial
  • Does Clickup offer a free version? Yes, Clickup offers a free plan
  • Does Clickup have a mobile project management app? Yes, it’s available for Android and iOS

3. nTasknTask logo, a Basecamp alternativenTask logo, a Basecamp alternative

nTask is a tool that manages tasks and files, and it helps with scheduling meetings and making checklists for project teams. It has collaborative tools, task management and time tracking. Already you can see how it widens the lens on your project as a Basecamp alternative.

It’s nice that nTask offers third-party integrations with other tools like Slack, though it would be more helpful if it folded a team communication feature into its own software. That said, most of the features are free, so it’s hard to complain too much about a product that helps you manage your tasks as a free Basecamp alternative.

There are no templates, which are a valuable tool to get a head’s start on projects. Adding documents and photos is available, but it’s not ideal as you can’t see the visuals in the project window. There are few customization or formatting options. But if you’re looking for inexpensive software with task management features, give this Basecamp alternative a look.

Pricing

  • Premium: $3 user/month
  • Business: $8 user/month

Q&A

  • Does nTask offer a free trial? Yes, nTask offers a 14-day free trial
  • Does nTask offer a free version? Yes, nTask offers a free plan
  • Does nTask have a mobile project management app? Yes, it’s available for Android and iOS

4. ProofHubProofHub Logo, a Basecamp alternativeProofHub Logo, a Basecamp alternative

ProofHub is a project and team collaboration software, which helps teams plan, organize and deliver their projects. Like other Basecamp alternatives, it has kanban boards for self-directed teams and custom workflows, with task progress notification. There are also Gantt charts and task lists to assign to one or multiple team members.

In terms of communications, teams can create discussion topics to collect team and client conversations in one place. They have an @ function to call out other people in the project and loop them into the discussion. Notifications are great, but because users can choose which ones they receive it can create a bit of notification pollution. Give ProofHub a chance if you’re looking for Basecamp alternatives that allow you to expand your feature set, and you don’t need advanced project management features.

Pricing

  • Essential: $45 per month, flat pricing.
  • Ultimate Control: $89 per month, flat pricing.

Q&A

  • Does ProofHub offer a free trial? Yes, ProofHub offers a 14-day free trial
  • Does ProofHub offer a free version? No, ProofHub doesn’t offer a free plan
  • Does ProofHub have a mobile project management app? Yes, it’s available for Android and iOS

5. SlackSlack logo, a Basecamp alternativeSlack logo, a Basecamp alternative

Slack has become the team communication platform embraced by businesses for its ability to reduce the clutter of email and foster better communications among team members. It’s one of the Basecamp alternatives that definitely has a “cool” factor going for it, though, honestly, that vibe is hard to hold onto. There’s always another cool brand coming around the corner.

You can customize the program collaboration tools, which is great for startups and smaller teams. It’s easy to use and set up, add team members and create channels for specific departments, all of which make for a smooth communication platform. It’s also fun, creating bots, posting emojis and GIFs, but those bells and whistles hide what is essentially a one-trick pony.

There’s no file preview to see something before downloading it, you can download conversations to archive them, but mostly it just has no project management features outside of communications.

Therefore, if you’re looking for Basecamp alternatives for task management, resource management, anything to monitor and track progress or report back to stakeholders, you’re going to have to saddle this software with a bunch of other apps. Nobody wants to use makeshift project management software.

Pricing

  • Pro: $6.67 user/month
  • Business: $12.50 user/month

Q&A

  • Does Slack offer a free trial? No, Slack doesn’t have a free trial
  • Does Slack offer a free version? Yes, Slack offers a free plan
  • Does Slack have a mobile project management app? Yes, it’s available for Android and iOS

6. WrikeWrike logo, a Basecamp alternativeWrike logo, a Basecamp alternative

Wrike is one of the more popular Basecamp alternatives. It’s a digital work management app that helps teams to track project, and it has a fairly simple user experience. The foundation of this tool is based on folders, projects and tasks. Tasks can be assigned to one or many team members, with files attached and a detailed description added. Teams can collaborate by commenting and even adding emojis, which gives the software a nice personal touch.

Simple as it might appear, this Basecamp alternative can be overwhelming for new users. It’s not very easy to use and to get up to speed with the software is going to take an long investment in time. If you’ve no project management experience then expect  frustration. That includes onboarding. It’s crucial to get new team members in the software and ready to work, but the process is difficult and has time consuming. While you can track progress, you can’t filter data to help you zero in on what you want to see. Add to that the slow loading speed, and it’s hard to understand the tools popularity.

Pricing

  • Professional plan: $9.80 user/month
  • Business plan: $24.80 user/month

Q&A

  • Does Wrike offer a free trial? Yes, Wrike has a 14-day free trial
  • Does Wrike offer a free version? Yes, Wrike doesn’t offer a free plan
  • Does Wrike have a mobile project management app? Yes, it’s available for Android and iOS

7. AsanaAsana logo, a Basecamp alternativeAsana logo, a Basecamp alternative

Asana is another popular Basecamp alternative that is a workplace management tool with dashboards that allow for communication across the project team and even the entire company. One of the benefits of Asana is that it’s customizable, which gives users more freedom. It might not have all the features you want, but does have integration with third-party apps such as Google Drive and Outlook, which helps.

One of the biggest faults with this Basecamp alternative is the last of time-tracking features. It puts a big hole in the middle of an otherwise attractive task management system. In fact, it might be a deal-breaker considering the importance of tracking in keeping to your project schedule and delivering the project on time. Like many of the Basecamp alternatives on this list, you need experience using the tool to get the most out of it, which might alienate those new to project management. Another big problem with Asana is that you can only assign one team member to a task at a time. For many projects that’s just not going to make this software viable.

Pricing

  • Premium plan: $10.99 user/month
  • Business plan: $24.99 user/month

Q&A

  • Does Asana offer a free trial? Yes, Asana has a 30-day free trial
  • Does Asana offer a free version? Yes, Asana offers a free plan
  • Does Asana have a mobile project management app? Yes, it’s available for Android and iOS

8. TrelloTrello logo, a Basecamp alternativeTrello logo, a Basecamp alternative

Trello is a simple collaborative tool that helps users to organize their project and everything related to that work. It’s unique in our list of Basecamp alternatives in that it puts all its project eggs in one basket: kanban boards. It’s understandable. Kanban boards are visual tools that are easy to use. They offer transparency into what’s being worked on, who’s working on it and the progress of that work.

That uniqueness, however, can make some looks for a Basecamp alternative. Without Gantt charts and other views, you’re forcing users to work how you want, not how they want. Unless you’re a kanban enthusiast, you’ll likely going to look elsewhere. Because of its focus, you’ll find it ideal for smaller projects that aren’t complex. The moment you move into more specialized projects, you’re going to hit the wall of Trello’s limitations. That and the fact that you can’t see task dependencies is a sure why to experience delays when executing your project.

Pricing

  • Standard: $5 user/month
  • Premium: $10 user/month
  • Enterprise: $17.50 user/month

Q&A

  • Does Trello offer a free trial? Yes, Trello has a 14-day free trial
  • Does Trello offer a free version? Yes, Trello offers a free plan
  • Does Trello have a mobile project management app? Yes, it’s available for Android and iOS

9. MavenlinkMavenlink logo, a Basecamp alternativeMavenlink logo, a Basecamp alternative

Mavenlink is project management software that is especially helpful for the service industry. It manages projects, financials and helps teams to collaborate while giving managers resource management tools to control progress and performance. It has Gantt charts, which are a fundamental project management team and most wouldn’t even consider a Basecamp alternative that didn’t have this project workhorse.

Gantt charts alone, however, don’t make a great project management software. Users have complained of having to figure out the software by themselves. Most of the other Basecamp alternatives on this list have superior customer service and training available. There are integrations to fill the gaps in the software, but again there has been criticism about how poorly they’re built. Add to that a bad user experience that is difficult to use and it’s going to intimidate new users and professionals alike.

Pricing

  • Enter your company info to see custom pricing

Q&A

  • Does Mavenlink offer a free trial? No, they don’t offer a free trial
  • Does Mavenlink offer a free demo? Yes, Mavenlink has a free demo
  • Does Mavenlink have a mobile project management app? No, they don’t offer a mobile project planning app

ProjectManager is a cloud-based project management alternative to Basecamp. It has the communication platform you need, with unlimited file storage and comments tagged to tasks to keep conversations easy to follow. But it adds to this great communication feature with tools that help project managers plan, monitor and report on projects, while giving teams the collaborative environment they want to work more productively. See what ProjectManager can do for you by taking this 30-day free trial and find out why it is the best Basecamp alternative for project management

Related Posts

Change Control Board: Roles, Responsibilities & Processes

PM Articles by ProjectManager.com. 

It’s a given that there will be changes to the project plan during the project execution phase. It’s impossible to factor in everythingfrom weather to supply chains to change requestssomething is going to conspire against your schedule and budget. This is why projects have a change control board.

Project management is methodical, but change is not. If changes are requested, the change control board shows how those changes are managed with the least amount of disruption to the project’s plan. The importance of a change control board to a successful, high-quality project cannot be overstated.

What Is a Change Control Board?

A change control board is sometimes referred to as a change review board. It’s a group of people from the project team that meets regularly to consider changes to the project. Through this process of detailed examination, the change control board decides on the viability of the change request or makes recommendations accordingly. A change control board includes representatives of the relevant functional areas of the project in addition to the project manager. There are likely also experts, customers and sponsors included. Of course, depending on the project and the organization, others might be involved.

Larger projects that include many teams working together typically have a central change control board in addition to various change boards specific to their project area. These teams report to the central change board that has the final say on the matter. There might also be a site change board for smaller changes that only impact remote sites.

Once the change control board has approved a change, the change must be managed. ProjectManager is work and project management software with multiple project views that allow you to work how you want. Whichever view you use, you can create one or multiple tags and filter accordingly to track project changes. Get started with ProjectManager today for free.

kanban board in projectmanagerkanban board in projectmanager
ProjectManager’s customizable tags track changes across project views including the board view. Learn more.

What Does a Change Control Board Do?

A change control board looks at change requests which are then reviewed in detail. The changes differ from the baseline requirements set at the approval of the project plan. The change control board then debates the pros and cons of a change, which is why it’s important to have a change control board that reflects all project aspects, from the team to the end-user.

By everyone evaluating the change from their perspective, the change control board determines if the change is worth the impact it might have on the schedule and budget of the project. Once a decision is made, it’s delivered to the project team and the client. The change control board is not always the last word on the subject, though. While the change control board usually has the authority, its decision is not always final and binding.

Change Control Board Roles & Responsibilities

The roles on a change control board differ by project, organization and industry. In general, there are fundamental roles that are common in all change control boards.

Manager

The manager leads the group, coordinates the activities and oversees all aspects of change. That is, they prioritize the change requests and lead the impact assessment of how the change affects the project. The change manager is responsible for documenting the change management process and the necessary plans to implement the change. They also lead change control board meetings.

Approvers

As the title suggests, an approver or change authority decides if the change is authorized or rejected. This can be an individual, often a manager or executive, but the response can also rest on the change control board so they can make the decision together. Approvers work closely with managers to approve and direct change in the organization and/or project. In smaller organizations, however, the approver and the change manager are the same people.

Business Stakeholders

It’s common to have business stakeholders involved in change management and participate in the change control board. That means that various departments can be brought in to better understand the impact of the change. These can, for example, be representatives from the sales or finance departments if these teams are impacted by the change.

Team Members

Teams working on the project are often the ones who submit changes to the change control board. They’ll document why they believe the change is important and help the project. Not only are they suggesting the change, but they will be the ones to implement, monitor, and respond to any change-related issues. These teams can be software developers, testers, quality assurance offices, marketing teams, etc.

Customer Service/Technical Support/Help Desk Agents

Anyone who is responsible for interacting with customers needs to have a place on the change control board. They are on the front lines of the business, dealing with those who actually use the product or service and have an intimate understanding of whether a change will have a positive or negative impact.

Related: Free Risk Matrix Template for Excel

Developing a Process for the Change Control Board

Part of controlling change is having a process. The change control board is part of the change management planning for a project or organization. It’s a way to capture change, examine it and either accept or reject it.

The first step is identifying the need for a change. These changes can come from the team, manufacturer or other stakeholders. Wherever the change originates, capturing it is important to begin the process.

Next, a change control board is assembled or the change request is delivered to the board for review. As noted, the change control board is made up of people from each stage of the project’s life cycle to facilitate a well-rounded discussion and place the change in a larger context.

It’s at this point that the change control board defines the outcome and aim of the change control process. A timeline is set to ensure that the change and documentation are created to align the change with the project goals.

Rather than being reactive, the change control board needs to stay proactive when dealing with costs and schedules to avoid any damaging impact. If the change is approved, the change control board will deliver a timeline followed by a testing and iteration stage. They’ll continue to meet and discuss potential problems and make sure the change stays on schedule.

Screenshot of a timeline for change controlScreenshot of a timeline for change control
Make a timeline in minutes with ProjectManager. Keep your changes on track. Learn more

Best Practices for CCBs

The importance of a change control board is clear: without a process in place to manage project changes, you could negatively impact the timeline and costs associated with the project. We’ve already discussed the first best practice; make the board a diverse representation of project representatives, including all stakeholders, select team members, customers, suppliers, etc.

Once you have a cross-section of project stakeholders on board, you want to clearly define their responsibilities. For the change control board to be effective, it should be just the right size to respond to changes quickly and with enough technical and business acumen.

Just as you create a charter for a project, you should do so with your change control board. This allows you to define the purpose of the board, the scope of its authority, membership criteria and responsibilities, operating procedures and the decision-making process. When shared, this makes it clear what the board does and what it doesn’t do, allowing it to act more effectively. You’ll also want to note how often you meet and what prompts special, unplanned meetings.

The most important thing is agreeing on a decision-making process to keep everyone aligned. It determines how you define a quorum, what rules govern your activities on the change control board, the power the manager of the board has and if decisions made by the board need to be ratified by a higher authority.

As you’d expect, communication is critical, so the channels and frequency in which stakeholders are updated must be well-defined. There should be a member whose responsibility is to update those stakeholders. Ideally, there should be one depository for information to ensure everyone is working with the most current data.

Don’t forget about scope creep. It should be top of mind of all change control members and stakeholders will push for changes that impact the scope of the project. It’s the job of the change control board to take those requests seriously and balance them against the timeline and costs of the project.

How ProjectManager Helps Manage Change & Projects

In order to have an effective change control board that delivers projects that are successful, on time and within budget, you need a tool that captures real-time data. ProjectManager is cloud-based software that gives the project team and the change control board real-time data to allow them to make more insightful decisions.

Track Changes With Real-Time Dashboards

We already mentioned how our multiple project views have tags to help you keep track of changes as they move through the project. The real-time dashboard does even more. It provides a high-level view of the progress and performance of those changes, automatically calculating data and displaying it in colorful graphs that track six metrics. Unlike less powerful software, there’s no setup required and it’s ready to use when you are.

ProjectManager's dashboard that displays six key metricsProjectManager's dashboard that displays six key metrics
Keep Stakeholders Updated With One-Click Reports

Change control boards need data. The dashboard is good for a general overview, but when they want to zero in on something and take a closer look, one-click reports can be generated for status or portfolio reports, time, cost and more. All reports can be filtered so board members can focus on the most relevant data. Reports are also easily sharable and come in multiple formats to keep stakeholders updated.

ProjectManager's status report filterProjectManager's status report filter

Because there’s one source of project truth, both the project team and the change control board can work with the same data. Our collaborative platform connects hybrid teams anywhere and at any time. Share files, add tasks and make comments in real time. Whether you’re in the office, in the field or working from home, we give you the tools to collaborate and stay productive.

ProjectManager is award-winning software that helps you identify, track and report on project changes, organize tasks and connect with your team to work more effectively. Our multiple project views mean that departments that work traditionally can collaborate with those who work in an agile environment. It’s truly a flexible, hybrid tool. See for yourself. Get started today for free.

Related Posts

Design Thinking and Project Management

PM Articles by Project Times. 

What is Design Thinking?

Design thinking is a methodology that was created by Stanford University professor Tim Brown and IDEO’s CEO, an innovation agency where they wanted to improve the service to their customers, from an empathy approach. Every time, the method proposed in Design Thinking is being used all over the world, especially in organizations that want to solve problems, focused on clients, based on ideas, proposals, and experimentation, above all.

This dynamic occurs even when the ideal of the final product or deliverable is not yet clear, but if the problem is clear and the work of experimentation with the final customer is enhanced. This way of solving problems has stages, but without a doubt its basis is the focus on the needs of the client, empathizing, observing, evaluating, creating prototypes (experimentation), testing, getting feedback, and improving the product.

This process allows sustainable growth and is based on teams from multiple disciplines, to achieve products or services, technically feasible, that meet the expected and within the resources available.

The process.

Through the different design thinking phases, we can use a series of technics and tools that allow us to develop new products and services, from understanding problems or needs to prototype, business model, evaluating alternatives, client feedback, etc. It is important to punctuate that this is an iterative process.

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Figure 1. Design Thinking Steps

The stages are briefly described for comprehension purposes; however, I will focus on the “Empathize” stage and its tools to improve the lifting of the client’s need, their desires, knowing their “pain” and how to plan possible solutions. Independent of the project approach: predictive, agile, or hybrid.

  1. Empathize:

This stage is perhaps the most relevant, because it focuses on understanding as a team and individually, the desires and incentives that the client has, beyond the need itself. Here is much of the success of this method, as it drives you to know customers or end-users deeply. Considering, of course, the “hard” data, figures, fixed strategy, business plan, which are important because they are the “context” of the problem, but it is not the primary objective of empathizing.

This empathy is achieved by engaging with end-users or customers. Getting your point of view and ideally living it. Several tools and techniques of this stage are those that I will deepen in this article.

  1. Define:

In the first stage, we should be able to obtain the main problems posed by the user/client with the necessary depth. It is then necessary to evaluate the information obtained and detail the one that contributes to a greater extent to really know the users.  Here are defined those hypotheses that present greater opportunities to generate value to the client when solved.

  1. Ideate:

It is now up to elaborate ideas for the problems selected from the previous phase, the focus is to look for a range of solutions, there is no “bad idea”, the more alternatives the better for the process. Brainstorming is crucial at this stage, the best one for the team and its characteristics are sought, considering of course the users/customers. As the name suggests, in this phase the solution ideas are worked on, and collaboration and participation of all team members are encouraged.

  1. Prototype:

As the name implies, here ideas are transformed into prototypes. It pursues further experimentation by the team and customers. Prototypes can be made with common materials such as paper, cardboard, Lego blocks that reflect functions of the final product. Or in the case of digital prototypes, app demo.

  1. Testing:

Here the tests with the prototypes made are carried out and the users/client are asked for their feedback regarding the experimentation with the prototypes. This stage allows to identify improvements, failures, deficiencies, good points that must be maintained, etc. Ideal to maintain as a team a receptive look at the interaction of users with the prototype, answer inquiries and documents.

  1. Evaluate:

Here it is necessary to analyze the errors, and observations obtained from the previous stage, looking for the points of improvement of the product. This can lead us to go back to previous stages with the improved products and experiment again until we get to the closest thing to the product desirable by the user/customer.

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Design Thinking Tools.

Independent of the project approach: predictive, agile, or hybrid. Especially for user “requirements” or “stories”, the following tools or techniques add a lot of value in complementing and fully identifying the customer’s desires.

  • Empathy Map: this is one of the most useful and applicable tools to get to know our customers/users in depth. It allows delivering a global vision of the aspects of the “human being” behind the client.

It is a canvas like the one presented below, which can of course be complemented with the areas that as a team we determine valuable for our process, this gives us benefits such as:

    • Improve the understanding of our customers or users.
    • Have a dashboard view of customer needs
    • Land expectations and document them.
    • The visual saves a thousand words.
    • Develop the products considering the map obtained.
    • Enhance the lifting of requirements and enrich user stories.
    • Allows you to engage in the client’s “pain” and experience their concerns.

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Figure 2. Empathy Map
  • Job Shadowing or Observation: focuses on observation, supported by an interview with stakeholders or users who carry out the activities of the business flow that is part of the client’s environment. Example: A shoe factory would mean observing (not just talking or interviewing) all those roles that are part of the required business flow. In IT or Technological industries, for example, it is common for metrics such as:
    • A number of interactions carried out by users in the system or application they use as part of the process to be surveyed.
    • Failures or points of failure of the system or application.
    • Execution process times of the functionalities of the system or application.
    • Of course, everything is related to the customer experience.

Benefits: observing that it goes beyond the story, the daily operation of the organization (in-situ), allows to know, document, and see the critical points of the flow and what can be improved. There is no better feedback than from the first source, experiencing and evidencing the activities that will be the focus of intervention of our project, allows us in addition to documenting the current flow, to know the “pains” of the user (client) and their expectations.

  • Actors Map: it is a graphic representation, very simple, that allows concentrating in the same plane, the interactions, degree of involvement, and the relationships of the actors that relate to our main client. All this is in the context of the problems that are being tried to develop.

There are several ways to represent this map, the example described below is circular, which is segmented into three parts depending on the areas of the customer relationship, segmentation is according to our need.

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Figure 2. Actors Map
Source: http://tynerblain.com/blog/2007/03/13/visualize-stakeholder-analysis/

Another important point is that the gaze of actors is also equivalent to those interested in the project such as people or institutions, private or public.

They participate in this diagram:

  • Direct actors: they interact directly with our client (in the center). We can associate them with greater or lesser influence.
  • Main actors: they are related and interact with our main client; they have lower interaction, and you don’t have so much control over them.
  • Secondary actors: they are related and interact with our main client, in a distant way, but may or may not have influence and relevance. They are unpredictable.

Design Thinking in Project Management

In projects, independent of the approach, we can innovate, with tools or techniques that are not necessarily the traditional or usual ones for our projects. Precisely in times where the dynamism of the market and the behavior of our customers, we must have the ability as a team and organization, of course, to adapt and use those techniques that facilitate our day to day and allow us to get to know our users or customers who are finally the main focus of our activity.

In this context, we can use this tool to define:

  • Customer needs
  • The product features
  • The project scope
  • Design business process
  • The IT architecture
  • Requirements analysis

This approach helps us to identify stakeholders, improve the process to select projects, reduce conflicts, innovate in a changing world, solve complex problems, and we can work to satisfy needs and increase value to the business.

Rise of the Agile PMO

PM Articles by Project Times. 

PMTimes_May31_2022

The PMI PMBOK defines Project Management Office (PMO) as “a management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques”.

In practice PMOs are rolled out in any number of flavors across organizations and industries. There is no standardization, and the level of authority and autonomy varies across organizations and industries. The primary charter of a PMO should be to provide a framework that augments the organization’s ability to consistently deliver business value in alignment with strategic objectives.  As organizations undergo agile transformation, there is a pertinent need to reflect on how PMO adapts itself to become agile and continue to stay relevant in the new way of working.

PMI’s 2021 Pulse of the Profession® survey reveals the emergence of gymnastic enterprise. These organizations and their project teams combine structure, form, and governance with the ability to flex and pivot—wherever and whenever needed. Their research indicates that gymnastic enterprises achieve greater success by developing a range of value delivery capabilities—and that unless traditional enterprises can emulate this approach, they risk becoming obsolete in an increasingly digitized and unpredictable world.

It is in this context the need for emergence of an agile PMO promoting organizational agility becomes obvious. By agile, we don’t mean usage of agile methodologies, rather a department that truly embraces an agile mindset.

Before looking at what it takes to have an agile PMO, let us quickly note some of the negative perceptions about PMOs:

  • Heavily process oriented and considered burdensome by other parts of the organization
  • Project prioritization not aligned with strategy
  • Focusses just on meeting senior management expectations and lacks focus on delivering any real value to the project teams.
  • Lacking visibility on Return on Investment (ROI) of project and program initiatives. Focus is primarily on getting the projects closed.

PMI Agile Practice guide proposes that an agile PMO should be a value driven, innovation driven and multi-disciplinary department. Let us look at the success factors for such an agile PMO.

  1. Alignment with organization strategy. Portfolios, Programs and Projects are vehicles through which organizations invest valuable resources like staff, infrastructure, finances etc to achieve tangible and intangible outcomes creating a certain value or benefit. As these resources are never available in plenty and the expectations on time to market are becoming more stringent, it is crucial that these resources are invested in initiatives that matter the most to the organization’s aspirations and ambitions.

A typical organization at any point of time has a need to execute a large number of projects and programs.  Further different business units and departments have their own preferences on delivery priorities. It is in this context a PMO has a great role to play to ensure that by means of prioritization of portfolio, programs and projects, resources are invested in initiatives that lead to the maximum realization of the organization objectives.

The true value of agile PMO becomes evident when this prioritization exercise is not aimed at merely pushing the senior leadership’s vision on to the delivery teams but rather focuses to converge the organization’s aspirations and the current execution capability and bring in an alignment between the two that leads to the overall benefit of the organization.

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An example here is that traditionally, resource managers are forced to assign their resources to multiple high priority initiatives. While on paper the sum of the hours a resource is allocated to different projects and programs adds up to 100%, in reality it is not so. Valuable time is lost in context switching. Also, having to do this for long periods of time ultimately impacts the quality of work and can lead to burn-out.

Another example could be when a new technology has to be introduced to achieve an organization goal. A pragmatic review of whether the necessary skills and knowledge are available in the organization and if not, what it takes to build those is important to be considered. It is in this context that by acting as a glue between the various departments and teams and aligning all teams to march towards well balanced goals that a PMO can prove its true value.

  1. Light weight processes and governance – Delivery and governance processes are essential to ensure a consistent approach for achieving outcomes. Equally important is to have clear escalation protocols for taking corrective actions when needed. In the current times where agile delivery practices are becoming the norm, it is important to realize and appreciate that one size fits all approach does not always work. Different delivery methodologies suit better for different kinds of projects and outcomes. It could be that traditional waterfall, or a hybrid combination of waterfall and agile practices suit certain projects and teams. An agile PMO should acknowledge this and be able to guide the project teams on the most suitable delivery methodology along with a light and effective set of processes and governance models. PMO should not be an enforcer but be a partner fully invested in the successful realization of the project outcomes.
  2. Contributing to delivery excellence – An agile PMO can deliver value to the rest of the organization by providing necessary tools, processes and metrics to monitor, track and report on how the teams are delivering the project and program outcomes. Tools and processes should include means to track and report progress of team deliveries, track and report inter team delivery dependencies, to roll up and map team priorities to the organization priorities. Teams should also have access to processes and tools to raise and monitor impediments and track risks. In addition, PMO should lay out a set of metrics that effectively measure business delivery excellence, operational and technical excellence of the teams and consequently that of the organization. These metrics should provide the necessary information needed for the organization to make better decisions.
  3. Multi-disciplinary team – Organizations across industries are going through transformation and radical changes. It is a given that rapid advancements in technology like proliferation of AI/ML across industries, newer ways of working like remote, hybrid, citizen development etc. have a profound impact on how organizations function. PMO is one unit that, by the nature of its charter, is in a unique position to truly act as a change agent and enable the project teams to perform to their best.  To be able to do so, PMO staff should be experts not only in project and program management methodologies, but they also need acumen in business and technology.

Conclusion

In these exciting times where businesses across the spectrum are undergoing transformations, re-inventing and optimizing product offerings, the agility of PMO is an important contributor towards the organization’s business agility.

References

  1. https://www2.deloitte.com/content/dam/Deloitte/de/Documents/technology/pmo-excellence.pdf
  2. Agile Practice Guide (2017).
  3. PMBOK® Guide (2021).
  4. Pulse of the Profession 2021 (2021).

Mallika Gunturu

Mallika is an IT professional with 20+ years of experience spanning several facets of delivering mission critical IT solutions – delivery management, project and program management, team management, managing operations of zero-down time services, product management and customer engagement. Mallika currently works as a Program Manager. Mallika is a certified Scrum Product Owner and Agile Scrum Master. Mallika has a Master in Business Administration and Bachelor in Electronics and Communications Engineering.


10 Best ClickUp Alternatives of 2022 (Free + Paid)

PM Articles by ProjectManager.com. 

ClickUp is project management software that promotes itself as “the one app to replace them all.” It’s a cloud-based tool that integrates with Zoom, Google Drive and GitHub and offers tools that foster collaboration and provide analytical insights.

It’s true that ClickUp offers many features including a Gantt chart in addition to a dashboard, list and calendar view. Its customizable features make it a good fit for agile project management, and it’s well-suited for distributed teams who are not working side-by-side in an office. Despite its upsides, there are holes in ClickUp’s offerings that leave many users seeking a ClickUp alternative.

Why Seek a ClickUp Alternative?

Does ClickUp really live up to its tagline of being “the one app to replace them all?” In reality, it doesn’t. While there are many features, they’re not as robust as most users prefer. The planning tools could be much better and the calendar view isn’t intuitive. It doesn’t help that ClickUp has a steep learning curve and the design makes it difficult to see task data.

Without a free trial, users aren’t able to see what ClickUp is like before handing over their credit card information. Although there is a free version, it has limited features. Another consideration is the price point; it might be within range of its competition but users have complained about monthly price increases without receiving more services in return.

2022 Best ClickUp Alternatives Software Rankings

1. ProjectManagerProjectManager, the best ClickUp alternativeProjectManager, the best ClickUp alternative

ProjectManager is work and project management software known for its ease of use, multiple project views and collaborative features. Like ClickUp, it’s a feature-rich tool with a clean design with no learning curve. There’s dedicated customer service and an online knowledge base if there are any questions.

Plan and Execute Projects Across Multiple Views

ProjectManager is a ClickUp alternative that allows teams to create plans on traditional Gantt charts or the sheet view (like a Gantt but without the visual timeline) in addition to the list or calendar view. Cross-functional teams and managers get transparency into processes through the visual workflow of the kanban board. Managers can reallocate resources to avoid bottlenecks and manage backlogs with real-time collaborative tools such as commenting and file-sharing.

What really sets this ClickUp alternative apart is the workflow automation that streamlines processes regardless of your project role. If you’re worried that the quality of your deliverables will suffer, rest assured that task approval settings ensure that statuses don’t change until someone with the authority to change them provides approval.

A screenshot of the Kanban board project viewA screenshot of the Kanban board project view

Keep Track of Projects in Real Time with Dashboards and Reports

Another reason to use this ClickUp alternative is real-time data access that connects teams and helps managers make insightful decisions. Unlike other ClickUp alternatives that require manual data compilation, ProjectManager has a live dashboard that automatically calculates and displays live data in six project metrics. It’s clear that ProjectManager prioritizes data and ease of use for its customers.

ProjectManager’s dashboard view, which shows six key metrics on a projectProjectManager’s dashboard view, which shows six key metrics on a project

Another area where ProjectManager stands out is its time-tracking features. For example, secure timesheets provide a real-time view of team progress. Teams can generate reports with one click and access detailed information on status, projects and portfolios, time, costs and more. In a few clicks, users can filter and share these reports with stakeholders. If you want to try this ClickUp alternative for yourself, get started today for free.

Pricing

  • Starter: $0 user/month
  • Team: $11.50 user/month
  • Business: $20.50 user/month

Q&A

  • Does ProjectManager offer a free trial? Yes, ProjectManager has a 30-day free trial
  • Does ProjectManager offer a free version? Yes, ProjectManager offers a free plan
  • Does ProjectManager have a mobile project management app? Yes, it’s available for Android and iOS

2. SmartsheetSmartsheet, a ClickUp alternativeSmartsheet, a ClickUp alternative

Smartsheet calls itself a workplace to manage projects and automate workflows. This combined with its ease of use makes it attractive to project managers. As its name suggests, the software uses spreadsheets as its springboard, though it also has calendar views and a timeline, the closest this tool gets to a Gantt chart.

While the Gantt chart is a fundamental tool for managing projects, the Smartsheet version isn’t nearly as robust as the Gantt charts featured in other ClickUp alternatives. It can’t filter for the critical path, for example. Less powerful features combined with the lack of time tracking is going to sour the software to most potential users. Any time tracking and budgeting you want to do will have to be pieced together with additional software.

Pricing

  • Pro plan: $7 user/month
  • Business plan: $25 user/month

Q&A

  • Does Smartsheet offer a free trial? Yes, Smartsheet has a 30-day free trial
  • Does Smartsheet offer a free version? No, Smartsheet doesn’t offer a free plan
  • Does Smartsheet have a mobile project management app? Yes, it’s available for Android and iOS

3. Microsoft ProjectMicrosoft Project, a ClickUp alternativeMicrosoft Project, a ClickUp alternative

You can’t complete a ranking of ClickUp alternatives without including Microsoft Project. It’s a project and portfolio management platform that’s been around since 1984, allowing teams to manage one or multiple projects through either a cloud-based or on-premise solution. Microsoft Project includes scheduling features with Gantt charts and board views for teams to visualize their workflow. Timesheets help to capture project and non-project time and they’re linked to payroll or invoicing. Microsoft Project offers resource management features that predict bottlenecks and manage utilization.

Of course, Microsoft Project offers seamless integration with its Office suite and other tools, but there are many downsides that have MS Project users looking for alternatives. For example, if you or anyone on your team uses Apple products, you’ll need to find an alternative as it doesn’t work on Mac devices. Even if you’re all on PC, Microsoft Project is a clunky and uncollaborative platform. One problem with this ClickUp alternative is the expense. Microsoft Project is costly, and even more so as you add user licenses. If you’re working in a methodology other than waterfall, you’ll also find the tool frustrating and cumbersome, leading you to seek a different ClickUp alternative on this list.

Pricing

  • Project Plan 1: $10 user/month
  • Project Plan 3: $30 user/month
  • Project Plan 5: $55 user/month

Q&A

  • Does Microsoft Project offer a free trial? Yes, it has a one-month free trial
  • Does it offer a free version? No, Microsoft Project does not have a free version

4. WrikeWrike logo, a ClickUp alternativeWrike logo, a ClickUp alternative

Another ClickUp alternative is Wrike, a project management software with many frequently used features. It has planning tools, activity tracking and an activity dashboard for a high-level view of the project. There are special account types for marketing and creative teams as well as professional services teams. Wrike is a collaborative platform that has intelligent features that can provide insights as to when your project is in danger of failing.

That said, this is one of the more expensive ClickUp alternatives we’ve highlighted. It’s not easy to onboard new users, either. There are complaints about the software being slow, particularly when uploading or downloading files. The UI is confusing and navigating from task to task is clunky. Even something as important as task management is lacking in task prioritization features, which can make directing teams less efficient.

Pricing

  • Professional plan: $9.80 user/month
  • Business plan: $24.80 user/month

Q&A

  • Does Wrike offer a free trial? Yes, Wrike has a 14-day free trial
  • Does Wrike offer a free version? Yes, Wrike doesn’t offer a free plan
  • Does Wrike have a mobile project management app? Yes, it’s available for Android and iOS

5. Zoho ProjectsZoho logo, a ClickUp alternativeZoho logo, a ClickUp alternative

Zoho Projects is a cloud-based project management software that works for both small and large projects. It provides task scheduling and budget creation in addition to helping users assign work to their team. This is one of the few ClickUp alternatives that offer automation for its document processes including revision tracking. Teams can share files and there are dashboard and reporting features with stakeholder presentations.

There are some problems with this software that could send you back our list of ClickUp alternatives. For one thing, the search functionality is clunky. When you’re in a project, you can only search for tasks within that project. Some of the features could be better, too. Take the dashboard, which doesn’t let users add clients’ contact information or list client names alphabetically. These downsides combined with the high learning curve mean you’re going to have to spend a good deal of time and effort just to know how to use the tool before managing a project.

Pricing

  • Premium: $5 user/month
  • Enterprise: $10 user/month

Q&A

  • Does Zoho Projects offer a free trial? Yes, Zoho Projects has a 10-day free trial
  • Does Zoho Projects offer a free version? Yes, Zoho Projects offers a free plan
  • Does Zoho Projects have a mobile project planning app? Yes, Zoho Projects offers a mobile app

6. MondayMonday.com logo, one of the best ClickUp alternativesMonday.com logo, one of the best ClickUp alternatives

A popular ClickUp alternative is Monday. This project management software automates workflows and manages different projects. It’s also good at getting teams to collaborate and gives managers features to plan and track work. It mostly uses kanban boards, checklists for task management and integrations with other apps to pick up the slack, including Slack. There are multiple project views, including a timeline, which is not quite a Gantt, but it’s something.

In fact, there are a lot of limitations to Monday. It might look pleasing, but its features fall short. For example, it tracks project goals, but not easily. You can’t assign comments to team members, which is going to get in the way of any collaboration effort. It lacks powerful task dependencies, and that can mean bottlenecks and delays that will cost you time and money.

Pricing

  • Basic: $8 user/month
  • Standard: $10 user/month
  • Pro: $16 user/month

Q&A

  • Does Monday offer a free trial? Yes, Monday has a 14-day free trial
  • Does Monday offer a free version? Yes, Monday offers a free plan
  • Does Monday have a mobile project management app? Yes, it’s available for Android and iOS

7. Trellotrello logo, a ClickUp alternativetrello logo, a ClickUp alternative

Some of the ClickUp alternatives in this ranking use a spreadsheet as their main feature. Before people upgrade to project management software, they’re likely managing projects on a spreadsheet. But Trello is different because its DNA comes from the kanban board. Kanban boards are customizable and are great for managing work and workflows for teams and others outside of the project. Like most kanban boards, it’s also easy to use, which is a plus.

But what makes it stand apart is also what makes it a poor ClickUp alternative. For one thing, kanban boards are great for workflow, but managers need more tools to manage projects. If they want those added features, it’s going to cost them. Time tracking, billing and more are only available as add-ons. You can’t really make a Gantt out of a kanban board, which is going to alienate many. But even its kanban boards are not all they can be. For example, there are no swimlanes. But, if you like kanban boards, this tool is for you.

Pricing

  • Free plan: $0 user/month
  • Standard plan: $5 user/month
  • Premium plan: $10 user/month
  • Enterprise plan: $17.50 user/month (min 25 users)

Q&A

  • Does it offer a free trial? Yes, Trello has a 14-day free trial
  • Does it offer a free version? Yes, Trello has a free version

8. nTasknTask logo, a ClickUp alternativenTask logo, a ClickUp alternative

If you’re looking for a task management ClickUp alternative, then you could do worse than nTask, an online tool that manages tasks, projects, meetings and more on an agile platform. The software offers timesheets, issue tracking and other features at a price point that’s not going to derail your budget. It’s an especially attractive option for businesses with small teams, startups or entrepreneurs trying to get off the ground.

However, there are some omissions that might have you looking elsewhere. If you need to attach a lot of files, you’ll be frustrated by the length of time it takes to upload them. We noted that the tool excels for small teams, but if you’re working with larger teams, you’ll find that nTask doesn’t scale well. There aren’t advanced reporting features to help you better track progress and update stakeholders which can sometimes make you feel like you’re managing blindly.

Pricing

  • Premium: $3 user/month
  • Business: $8 user/month

Q&A

  • Does nTask offer a free trial? Yes, nTask offers a 14-day free trial
  • Does nTask offer a free version? Yes, nTask offers a free plan
  • Does nTask have a mobile project management app? Yes, it’s available for Android and iOS

9. TeamworkTeamwork logo, one of the best ClickUp alternativesTeamwork logo, one of the best ClickUp alternatives

Teamwork is project management software that’s user-friendly. It offers reporting features, time tracking, Gantt charts, task management and more to help users manage work and enhance productivity. It’s helpful when organizing projects, teams and resources, offering collaborative tools that facilitate communications between teams. It’s an excellent ClickUp alternative for smaller or growing teams.

Even though the user experience is positive, customizing can be complicated. There’s a bit of a learning curve and users will have to do research to implement the customization. There have also been complaints about the mobile app, which doesn’t work well. There are some limitations in the feature set such as task management: there is no function that allows users to move multiple tasks at once.

Pricing

  • Free plan: $0 user/month
  • Deliver plan: $10 user/month
  • Grow plan: $18 user/month

Q&A

  • Does it offer a free trial? Yes, Teamwork has a 15-day free trial
  • Does it offer a free version? Yes, there’s a free version of Teamwork

10. ActiveCollabActiveCollab logo, a ClickUp alternativeActiveCollab logo, a ClickUp alternative

Finally, we have ActiveCollab, project management software that features task management, email integration, team collaboration and scheduling features. It helps users organize their work with workload tools that boost productivity. Time tracking keeps projects on schedule and third-party integrations fill in the gaps in the software.

There’s room for improvement, though. For example, ActiveCollab needs a main project dashboard with visuals that represent project data. The collaboration tools could also use updates such as commenting, which cannot be linked. Having many features is great unless you don’t need all of them; this ClickUp alternative should have an off-button to remove unwanted tools from your view.

Pricing

  • Plus: $7.50 user/month
  • Pro: $6.25 user/month

Q&A

  • Does ActiveCollab offer a free trial? Yes, ActiveCollab has a 30-day free trial
  • Does ActiveCollab offer a free version? No, ActiveCollab doesn’t offer a free plan
  • Does ActiveCollab have a mobile project management app? Yes, it’s available for Android and iOS

It’s clear to see that, while there are many ClickUp alternatives, only one gives you everything ClickUp does and more. ProjectManager is award-winning, collaborative-to-the-core software that’s easy to use and boosts productivity. ProjectManager has a single source of truth, so no matter where or when you work, it’s with the most current data. Join teams at NASA, Siemens and Nestle who use our tool to deliver success. Get started with ProjectManager today for free.

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